Employee Attendance Tracker with Daily Summary

Employee Attendance Analytics & Alert System Setup Guide

What This Agent Does

This powerful automation workflow transforms raw attendance data into actionable insights by automatically analyzing employee records, identifying critical attendance issues, and delivering comprehensive reports across multiple channels. The system fetches attendance records and employee master data from Google Sheets, processes them through an intelligent analytics engine, and intelligently routes alerts via email and Slack while maintaining a detailed audit log.

Key benefits include:

• Automated daily/weekly monitoring eliminates manual attendance review processes, saving 2-3 hours per week
• Real-time critical alerts ensure HR teams catch attendance issues immediately rather than discovering them during payroll cycles
• Multi-channel reporting keeps stakeholders informed through their preferred communication platforms
• Centralized audit trail maintains compliance documentation automatically in Google Sheets

Ideal for: HR departments, team leads, and organizations managing distributed or large teams who need systematic attendance oversight without manual intervention.

Who Is It For

This workflow is designed for:

• HR Managers and Administrators who need to monitor attendance patterns across departments
• Team Leads responsible for tracking their direct reports' attendance
• Compliance Officers requiring automated audit trails and documentation
• Organizations with 50+ employees where manual attendance tracking becomes impractical
• Companies with flexible or remote work arrangements needing structured oversight

Required Integrations

Google Sheets

Why it's needed: Google Sheets serves as your data source and destination, storing both the raw attendance records and employee master data, while also maintaining a permanent audit log of all processed reports.

Setup steps:

1. Enable Google Sheets API in your Google Cloud Project

   • Visit Google Cloud Console
   • Create a new project or select an existing one
   • Search for "Google Sheets API" and click Enable

2. Create a Service Account

   • In Cloud Console, navigate to Credentials
   • Click Create Credentials → Service Account
   • Fill in the service account name (e.g., TaskAGI-Attendance-Bot)
   • Click Create and Continue
   • Grant the role Editor for simplicity, or Sheets Editor for least privilege
   • Click Continue and then Done

3. Generate API Key

   • Click on the newly created service account
   • Go to the Keys tab
   • Click Add Key → Create new key
   • Choose JSON format
   • A JSON file will download automatically—keep this secure

4. Share your Google Sheets

   • Open your attendance records sheet in Google Sheets
   • Click Share and add the service account email (found in the JSON file)
   • Grant Editor access
   • Repeat for your employee master data sheet and audit log sheet

5. Configure in TaskAGI

   • In TaskAGI, navigate to Integrations → Google Sheets
   • Click Add New Connection
   • Paste the entire JSON content from your downloaded key file
   • Name the connection GoogleSheets-Attendance
   • Click Test Connection to verify

Email

Why it's needed: Email delivery ensures HR stakeholders receive attendance reports and critical alerts in their inbox, enabling quick action on urgent issues.

Setup steps:

1. Choose your email provider (Gmail, Outlook, or SMTP)

   • For Gmail: Enable 2-Step Verification, then generate an App Password
   • For Outlook: Use your standard email password or generate an app-specific password
   • For SMTP: Obtain your mail server details from your IT department

2. Gather credentials

   • Email address: your-email@company.com
   • Password or App Password
   • SMTP server (if applicable): smtp.gmail.com (Gmail) or smtp-mail.outlook.com (Outlook)
   • Port: 587 (TLS) or 465 (SSL)

3. Configure in TaskAGI

   • Navigate to Integrations → Email
   • Click Add New Connection
   • Select your provider type
   • Enter your email address and authentication credentials
   • Name the connection Email-HR-Reports
   • Click Test Connection and send a test email

4. Set up recipient list

   • Document all email addresses that should receive reports
   • Example: hr-manager@company.com, payroll@company.com

Slack

Why it's needed: Slack integration delivers real-time alerts to your team channels, ensuring critical attendance issues get immediate visibility and faster response times.

Setup steps:

1. Create a Slack App

   • Visit Slack API Dashboard
   • Click Create New App → From scratch
   • Name it TaskAGI-Attendance-Bot
   • Select your workspace
   • Click Create App

2. Enable required permissions

   • Go to OAuth & Permissions in the left sidebar
   • Scroll to Scopes → Bot Token Scopes
   • Click Add an OAuth Scope and add:
     • chat:write (send messages)
     • channels:read (view channels)
     • users:read (view user info)

3. Install the app to your workspace

   • At the top of OAuth & Permissions, click Install to Workspace
   • Review permissions and click Allow
   • Copy the Bot User OAuth Token (starts with xoxb-)

4. Configure in TaskAGI

   • Navigate to Integrations → Slack
   • Click Add New Connection
   • Paste your Bot User OAuth Token
   • Name the connection Slack-Attendance-Alerts
   • Click Test Connection

5. Identify target channels

   • Determine which Slack channels should receive alerts
   • Example: #hr-alerts, #attendance-reports, #management
   • Ensure the bot is added to these channels (type /invite @TaskAGI-Attendance-Bot)

Configuration Steps

Step 1: Schedule Trigger Configuration

The workflow begins with a Schedule Trigger that determines when your attendance analysis runs.

Configuration:

• Frequency: Select Daily for daily monitoring or Weekly for weekly reports
• Time: Set to 09:00 AM (or your preferred time) to ensure data is ready before business hours
• Timezone: Select your organization's timezone
• Example: "Every weekday at 9:00 AM" for business day monitoring

Step 2: Fetch Attendance Records

This node retrieves your raw attendance data from Google Sheets.

Configuration:

• Sheet URL: Paste the full Google Sheets URL containing attendance records
  • Example: https://docs.google.com/spreadsheets/d/1a2b3c4d5e6f7g8h9i0j/edit
• Sheet Name: Enter the specific sheet tab name (e.g., Attendance-2024)
• Expected columns: Employee_ID, Date, Status (Present/Absent/Late), Hours_Worked
• Data range: Leave blank to fetch all data, or specify A1:E1000 for specific ranges

Step 3: Fetch Employee Master Data

This node retrieves employee information needed to contextualize attendance data.

Configuration:

• Sheet URL: Paste the URL of your employee master data sheet
• Sheet Name: Enter the tab name (e.g., Employees)
• Expected columns: Employee_ID, Name, Department, Manager_Email, Status (Active/Inactive)
• Data range: Specify the range containing active employees only

Step 4: Analytics Engine Processing

This core function node processes both datasets and calculates key metrics.

Configuration:

• Function type: Select JavaScript or Python
• Processing logic: The engine should calculate:
  • Attendance percentage per employee
  • Consecutive absence days
  • Late arrival frequency
  • Department-level statistics
• Output format: JSON object with calculated metrics
• Example output:

{
  "employee_id": "E001",
  "name": "John Smith",
  "attendance_percentage": 94.5,
  "consecutive_absences": 0,
  "late_count": 2,
  "status": "good"
}

Step 5: Records Available Check

This conditional node verifies that data was successfully retrieved.

Configuration:

• Condition: If records_count > 0
• True path: Proceed to analysis and reporting
• False path: Send notification that no data was available
• Purpose: Prevents empty reports from being sent

Step 6: Critical Alerts Condition

This node identifies employees requiring immediate attention.

Configuration:

• Condition: If attendance_percentage < 80 OR consecutive_absences >= 3
• True path: Route to critical alert formatting
• False path: Include in standard report only
• Threshold examples:
  • Below 80% attendance = critical
  • 3+ consecutive absences = critical
  • 5+ late arrivals in month = warning

Step 7: Format Email Report

This function formats the analytics into a professional email.

Configuration:

• Template type: HTML email
• Include sections:
  • Executive summary (overall attendance metrics)
  • Department breakdown
  • Critical alerts list
  • Trend analysis
  • Recommended actions
• Styling: Use company branding colors and logo
• Example subject line: Daily Attendance Report - {{date}}

Step 8: Send Email Report

This node delivers the formatted report to stakeholders.

Configuration:

• To: {{hr_manager_email}}, {{payroll_email}}
• Subject: Daily Attendance Report - {{current_date}}
• Body: Use the formatted HTML from Step 7
• CC: Optional department managers
• Attachment: Include CSV export of raw data

Step 9: Format Slack Message

This function creates a concise Slack notification.

Configuration:

• Message format: Use Slack Block Kit for rich formatting
• Include: Critical alerts count, top issues, action items
• Color coding: Red for critical, yellow for warnings, green for good
• Example:

🚨 Critical Alerts: 3 employees
⚠️ Warnings: 7 employees
✅ Good Standing: 142 employees

Step 10: Post to Slack

This node sends the formatted message to your alert channel.

Configuration:

• Channel: #hr-alerts or your designated channel
• Message type: Rich formatted message
• Mention: @hr-manager for critical alerts
• Thread: Post critical alerts in a thread for organization

Step 11: Log Summary to Sheets

This node maintains an audit trail of all reports generated.

Configuration:

• Sheet URL: Your audit log Google Sheet
• Sheet Name: Report-Logs
• Columns to append:
  • Timestamp
  • Total_Records_Processed
  • Critical_Alerts_Count
  • Report_Status (Success/Failed)
  • Recipients_Notified
• Purpose: Compliance documentation and troubleshooting

Testing Your Agent

Test Execution 1: Verify Data Retrieval

1. Run workflow manually by clicking Test Run in TaskAGI
2. Check Step 2 output: Verify attendance records loaded successfully
   • Expected: Array of 50+ attendance records
   • Look for: Valid dates, employee IDs, status values
3. Check Step 3 output: Verify employee data loaded
   • Expected: Employee names, departments, manager emails
   • Verify: No missing critical fields
4. Success indicator: Both nodes show green checkmarks with record counts

Test Execution 2: Verify Analytics Processing

1. Monitor Step 4 (Analytics Engine)
   • Check that calculations are mathematically correct
   • Verify attendance percentages are between 0-100%
   • Confirm consecutive absence counts are accurate
2. Validate Step 5 (Records Available)
   • Should route to true path if records exist
   • Confirm condition logic is working
3. Success indicator: Analytics output shows calculated metrics for all employees

Test Execution 3: Verify Alert Logic

1. Check Step 6 (Critical Alerts)
   • Manually verify which employees meet critical criteria
   • Compare against workflow's identified critical cases
   • Ensure thresholds are appropriate for your organization
2. Expected result: 5-15% of employees flagged as critical (adjust thresholds if needed)
3. Success indicator: Critical alerts list is accurate and actionable

Test Execution 4: Verify Email Delivery

1. Monitor Step 8 (Send Email)
   • Check your inbox for the test email
   • Verify HTML formatting displays correctly
   • Confirm all data tables are readable
2. Validate email content:
   • Subject line includes current date
   • All sections are populated with data
   • No placeholder text remains
3. Success indicator: Professional-looking email arrives within 2 minutes

Test Execution 5: Verify Slack Integration

1. Check your Slack channel for the posted message
2. Validate message formatting:
   • Emojis display correctly
   • Numbers are accurate
   • Links (if any) are functional
3. Test mentions: Verify that @hr-manager receives notification
4. Success indicator: Message appears in channel within 1 minute

Test Execution 6: Verify Audit Logging

1. Open your audit log Google Sheet
2. Check the most recent row:
   • Timestamp matches workflow execution time
   • Record counts match Step 2 and 3 outputs
   • Status shows "Success"
3. Success indicator: New row appears with complete data

Final Validation Checklist

• ✅ All three integrations (Google Sheets, Email, Slack) are connected
• ✅ Test email received with correct formatting
• ✅ Test Slack message posted to correct channel
• ✅ Audit log updated with execution details
• ✅ Critical alerts accurately identified
• ✅ No error messages in workflow execution logs
• ✅ All node outputs contain expected data structure

Congratulations! Your Employee Attendance Analytics workflow is now live and ready to streamline your HR operations. You'll save countless hours while gaining deeper insights into attendance patterns across your organization.