Automate RSVP verification with instant badge generation, email confirmations, and Google Sheets logging—streamline event registration workflows effortlessly.
This RSVP verification workflow automates the entire event registration process by validating attendee email addresses, generating personalized badge images, and maintaining organized records. When someone submits an RSVP through your form, the workflow instantly validates their email, creates a custom badge, sends confirmation details, and logs everything to Google Sheets—all without manual intervention.
Key benefits include:
This workflow is perfect for conferences, webinars, networking events, corporate gatherings, or any scenario where you need to verify attendees and maintain professional communication standards.
This automation is ideal for:
If you're currently spending time manually checking emails, creating badges, and updating spreadsheets, this workflow will transform your process into a seamless, professional operation.
Why it's needed: Gmail handles all email communications—sending confirmation messages to valid registrants and rejection notices to invalid entries. This ensures every attendee receives appropriate feedback about their RSVP status.
Setup steps:
How to obtain credentials: Gmail uses OAuth 2.0, so you don't need to manually create API keys. Simply authenticate through Google's secure login. For enhanced security, consider using a dedicated Gmail account for your automation rather than personal email.
Configuration in TaskAGI: Once connected, the Gmail integration automatically handles authentication. In the email nodes, you'll specify the recipient email (pulled from form submissions), subject lines, and HTML-formatted message bodies. The workflow includes pre-built templates—customize the subject lines and body text to match your event's tone and branding.
Why it's needed: Google Sheets serves as your centralized database, logging all RSVP submissions (both valid and invalid) for reporting, follow-up, and record-keeping. This creates an auditable history of all registration attempts.
Setup steps:
How to obtain credentials: Like Gmail, Google Sheets uses OAuth 2.0. No manual API key creation is required—just authenticate through Google's login system.
Configuration in TaskAGI:
In the "Log to Google Sheets" nodes, paste your sheet URL in the sheet_url parameter. The workflow automatically appends rows with submission data. Ensure your Google Sheet has column headers matching the data being logged (email, event name, timestamp, status, etc.). You can have multiple sheets in one workbook—the workflow will append to the active sheet.
Why it's needed: This service converts HTML and CSS code into professional badge images. Rather than manually designing badges in Photoshop, this integration generates them dynamically based on attendee data, ensuring consistency and saving tremendous time.
Setup steps:
How to obtain credentials: Your API key is available immediately after account creation on htmlcsstoimage.com. Store it securely—treat it like a password.
Configuration in TaskAGI:
In the "Generate Badge Image" node, you'll provide HTML/CSS code that defines your badge layout. The workflow includes variables like [[nodes.7637.data.attendee_name]] that dynamically insert attendee information. The service returns an image URL that you can include in confirmation emails or store for later use.
The workflow begins with a Webhook - RSVP Form Submission node. This receives data from your RSVP form (web form, Typeform, Google Forms, etc.).
What you need:
email, event, name, company (customize based on your needs)Example form data structure:
{
"email": "attendee@example.com",
"event": "Tech Conference 2024",
"name": "Jane Smith",
"company": "Acme Corp"
}
The Validate Email node uses an HTTP request to verify that submitted email addresses are legitimate and deliverable.
Configuration:
The Check If Email Valid node branches the workflow into two paths:
This ensures only legitimate attendees receive badges and confirmations.
The Prepare Badge Data node structures attendee information for badge generation.
Configuration:
The Generate Badge Image node creates a professional badge using your custom HTML/CSS template.
Configuration example:
<div style="width: 400px; height: 300px; background: linear-gradient(135deg, #667eea 0%, #764ba2 100%);
padding: 20px; border-radius: 10px; color: white; font-family: Arial;">
<h2>[[nodes.7637.data.name]]</h2>
<p>[[nodes.7637.data.company]]</p>
<p style="font-size: 12px; margin-top: 20px;">[[nodes.7637.data.event]]</p>
</div>
Replace the gradient, colors, and layout to match your event branding.
The Send Confirmation Email node delivers a professional confirmation to valid attendees.
Configuration:
[[nodes.7634.data.email]] (automatically pulls from form)The Log to Google Sheets - Valid node appends confirmed registrations to your spreadsheet.
Configuration:
The Send Rejection Email node notifies users of validation failures.
Configuration:
[[nodes.7634.data.email]]
The Log Invalid to Sheets node tracks failed validation attempts.
Configuration:
Step 1: Prepare test data
test@gmail.com
Step 2: Run the workflow
Step 3: Verify each step
| Node | What to Check | Expected Result |
|---|---|---|
| Webhook | Data received | Form data appears in node output |
| Email Validation | Email check passes | Status shows "valid" |
| Conditional Logic | Path selection | Execution follows true path |
| Badge Generation | Image creation | Image URL generated successfully |
| Confirmation Email | Email sent | Check your inbox for message |
| Google Sheets | Row appended | New entry appears in spreadsheet |
✅ Confirmation email arrives within 2 minutes of submission ✅ Badge image displays correctly with attendee information ✅ Google Sheets updates with new row containing all details ✅ No errors appear in the execution log ✅ Invalid test (using fake email) triggers rejection path correctly
Your RSVP workflow is now ready to transform event registration into a seamless, professional process!