Apollo to Woodpecker Lead Pipeline Setup Guide

Automate Your Cold Email Prospecting

This agent eliminates the manual work of transferring leads from Apollo.io to Woodpecker. Simply paste your Apollo search URL, and watch as hundreds of qualified prospects are automatically imported into your Woodpecker account, ready for your cold email campaigns.

What This Agent Does

• Scrapes up to 1000 leads from any Apollo.io search
• Automatically formats lead data for Woodpecker compatibility
• Imports prospects with all essential information (email, name, company, title, LinkedIn)
• Handles bulk imports efficiently without manual CSV exports/imports
• Maintains data quality with automatic email validation

Quick Setup (3 minutes)

Step 1: Connect Your Woodpecker Account

Why needed: To import prospects directly into your Woodpecker account

Setup Process:

1. Log in to your Woodpecker account
2. Go to Settings  Integrations  API
3. Click "Generate New API Key"
4. Copy the generated API key
5. Important: Base64 encode your API key (use an online Base64 encoder)
6. In TaskAGI, go to Integrations  Woodpecker
7. Paste your Base64-encoded API key
8. Click Save
9.  Green checkmark = connection successful

Step 2: Prepare Your Apollo Search

1. Go to Apollo.io and create your ideal prospect search
2. Apply all filters:
   • Location targeting
   • Company size
   • Industry
   • Job titles
   • Technologies used
3. Review the search results to ensure quality
4. Copy the complete URL from your browser

Running Your First Import

1. Click "Run Agent" in TaskAGI
2. Paste your Apollo search URL
3. Set maximum leads to import (default: 200, max: 1000)
4. Click "Import Leads"
5. Wait 30-60 seconds for processing
6. Check your Woodpecker account - prospects will appear in the Prospects section

Understanding the Data Flow

Apollo Data Captured:

• Full name (split into first/last)
• Professional email address
• Company name
• Job title/position
• Phone number (when available)
• LinkedIn profile URL
• Location (city, state, country)
• Company website

Woodpecker Prospect Fields: All data is mapped to corresponding Woodpecker fields for seamless campaign integration.

Best Practices

Optimizing Your Apollo Searches

• Use specific job title filters for better targeting
• Apply company size filters to match your ICP
• Include technology filters for relevance
• Exclude competitors and existing customers

Managing Prospects in Woodpecker

• Review imported prospects before adding to campaigns
• Use Woodpecker's tagging system to organize imports
• Set up prospect statuses for better tracking
• Create separate campaigns for different Apollo searches

Troubleshooting

"Invalid Apollo URL" Error:

• Ensure you're copying the full URL including all parameters
• Verify the Apollo search returns results
• Try refreshing the Apollo page and copying again

Woodpecker API Key Issues:

• Remember to Base64 encode your API key
• Regenerate the key if it's not working
• Check that your Woodpecker plan supports API access

Missing or Incomplete Data:

• Some Apollo profiles may lack certain fields
• The agent filters out prospects without email addresses
• LinkedIn URLs may not be available for all prospects

Import Limits:

• Maximum 1000 leads per run (Apollo scraper limit)
• For larger lists, run the agent multiple times
• Consider upgrading your TaskAGI plan for higher limits

Advanced Tips

Campaign Integration

After importing prospects:

1. Go to Woodpecker  Prospects
2. Select your newly imported prospects
3. Add them to your prepared campaign
4. Set appropriate sending limits

Data Enrichment

• Use Woodpecker's built-in enrichment features
• Verify email addresses before sending
• Add custom fields for personalization

Scaling Your Outreach

• Run multiple Apollo searches for different ICPs
• Create separate Woodpecker campaigns for each segment
• Track performance metrics per source

Cost Information

This agent uses per-result pricing for Apollo scraping. You pay only for successfully imported leads, making it cost-effective for teams of all sizes.

Next Steps

1. Create targeted Apollo searches for your ideal customers
2. Set up Woodpecker campaigns with compelling copy
3. Import prospects using this agent
4. Launch your automated cold email outreach
5. Track responses and optimize your approach

Ready to supercharge your cold email pipeline? Click "Deploy Agent" and start importing high-quality leads to Woodpecker!